The declaration procedure of holding the international (bilateral) meeting

Holding international (bilateral) meeting must be reported to the Ministry of Education approval, declaration procedures are divided into two steps:

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1.   The school gathers the plan of holding the international ( bilateral) meeting in the next Year , and report to the Ministry of Education by the end of September. The meeting planning without reporting, is failing to make examination and approval by the ministry of education in principle.

2.   According to the size, the topics and issues of the meeting the meeting director fills in a meeting declare form and drafts a meeting instruct document and related enclosure in advance and hands over the Foreign Affairs Department, is reported to the Ministry of Education for examination and approval by school.(concrete time stipulates and requests please check the main page of the Foreign Affairs Department)

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After getting the approval of the Ministry of Education, the meeting director and the related college should work well for the meeting preparation and affairs work.

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After the meeting, within one month submit the academic summary of the meeting, statistics forms, photograph and thesis gather etc. material.